True:Close. Month-end close

Every month you know what your accountants already have and what is still missing, and reminders reach the right people before the deadline. We implement this module for a limited number of our accounting clients.

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Month-end checklist on a laptop: items the accounting firm already has and those still missing before the month is handed over — Sample data

From the accountants' request to receipt of documents

True:Close is a module of the My True Balance platform: a list of documents and matters for your accountants, kept separately for each company, with reminders on the phone and the month handover in the browser. The coordinator at the company sees that two items are missing to complete the set. The accountants' request goes straight to the employee, who sends the invoice by e-mail to the company's inbox address, and descriptions and approvals are completed on phones. The coordinator hands the month over to the accountants in one move, and the True Balance accountant (sample person) receives the documents. In the example (sample data), the limited company's list goes from 6 of 8 to 8 of 8 items, and the accountants' view shows the month as handed over and waiting for the statement.

Sample data

What you gain

One list per company
every month you can see what the accountants already have, what is missing, who is to supply it and by when.
Items close on their own
the cash report, described payments and approved invoices close their items with a date.
The right person
the reminder goes to the person who has something to supply and leads straight to the right place.
No e-mails about missing items
the month is handed over in one move and the accountants receive the documents in one move.
A procedure set once
you can download the current version as a spreadsheet at any time.
No ratings of people
the list does not rate people and does not measure punctuality.

Month-end list on a laptop: 6 of 8 items, a request to the right person, the handover and acceptance by the accounting firm — Sample data

A monthly list for each company separately

For each company and month, a list of items to hand over to the accountants is created: what it is, where it comes from, who is responsible, by when and in what state. Two progress bars show separately the items from the current month and the items that arrive after it ends.

Each company has its own list, matched to the modules that operate in it. The handover deadline follows from the agreement with the accountants.

Month-end list of a sample limited company for October 2026: two progress bars (6 of 8 and 0 of 2), the handover deadline and items with source, owner and manual or automatic closing status with a date — Sample data

Items close on their own as they are completed

The cash report from the True:Cash module, work time passed to payroll from the True:Time module, described payments and approved invoices close their items automatically, with a date. When something changes in a module, the item reopens, and manual items are confirmed by the person responsible for them.

The list collects the status of the modules enabled in the company; the remaining items are closed manually.

Reminder on an employee’s phone: the accounting firm is waiting for an advertising supplier’s invoice for September 2026, with the deadline, who is asking, when the company coordinator will be informed and a button to add the document — Sample data

The reminder goes to the person, not to the president

A notification without amounts or contractor names goes to the person who has something to supply. After opening it, that person sees what the request concerns, by when, who is asking and when the coordinator at the company will receive the information.

In one move, the person adds a photo, a file or forwards an e-mail to the company's inbox address, immediately with the item's context. When the document reaches its place, the item closes on its own and the list counter increases.

An employee’s own items on the phone: the accounting firm’s request for an invoice and a cost invoice to describe, each with the person asking and the deadline — Sample data

An employee sees only their own items

On the phone, an employee sees only their own items, who is asking for them and by when. Each item has one action that leads to the right place: adding a document, a description, an approval or a cash settlement.

The president receives reminders only about their own items, and views the progress of the whole company in the preview.

Month handover in the browser: the month handed over to the accounting firm on 30 October 2026, 8 of 8 items closed with dates, data awaited after month-end, notes for the next month and the handover timeline — Sample data

Handing the month over to the accountants in one move

When the items from the current month are ready, the coordinator hands the month over to the accountants with one button. The summary contains closed items, items carried over with a justification, data that will arrive after the month ends and information for the next month; the summary can be downloaded as a PDF.

Account and card statements and sales settlements are closed by import after the month ends; until then the month has the status “received, waiting for statement”. The scope of connections is agreed during implementation.

Client month-end closes in the accounting firm’s view: a table of the sample group’s companies with progress, deadline, days to deadline and month status — Sample data

The accountant sees the status of each client company

The True Balance accountant sees, for each company, the progress, the deadline, the number of days to the deadline and the status of the month. The accountant adds a request for a missing document without an e-mail, and with one button confirms receipt of documents, cash, payments and cost invoices.

Month-end progress on the CEO’s phone: progress bars for the limited company and the partnership with open items, their owners and deadlines — Sample data

Company progress on the phone, without ratings of people

The president views the progress of all companies, a supervisor views the open items of their people, and only the coordinator hands the month over. The list does not rate people and does not measure the punctuality of individual employees.

The owner of an item is determined by a rule set by a person or by manual assignment, never by AI.

Monthly procedure template of a sample limited company, version 2 of 1 October 2026: items with group, frequency, source and default owner, plus buttons to import from a spreadsheet and download the procedure — Sample data

A monthly procedure set once, together with the accountants

When implementing the module, we record the list template with you: items, responsible persons and deadlines resulting from the agreement with the accountants. An existing list from a spreadsheet can be imported, and the current procedure can be downloaded as a spreadsheet (CSV or XLSX).

A change to the template is approved by the company's management board, and the list saves it as a new version with a date.

Who the month-end close is for

An accountant or coordinator in your company

one list per company, reminders without e-mails and the month handed over in one move.

The president or owner

the progress of all companies on the phone and reminders only about their own matters.

Employees

only their own items and one action that closes them.

True:Close in accounting services

The platform modules are part of True Balance accounting services. We implement this module for a limited number of our accounting clients.

The monthly handover of documents is a regular element of the Limited company accounting service. We set up the monthly procedure with you as part of the Systems and automation service; in a company where the module is in use, the list reflects it.

Works together with

All platform modules

Book a demo or ask about implementation

We implement this module for a limited number of our accounting clients. We run the demo on sample data.

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A demo: we show the module on sample data. An implementation call: we discuss setting up the module in your company.

How do you currently agree with your accountants what is still missing for a given month?

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