True:Check. Settlement checks

You will know whether a payment operator, sales platform, carrier, lessor or bank has settled with you in line with your contract and price list; any discrepancy is visible item by item. We implement this module for a limited number of our accounting clients.

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Payment operator settlement discrepancy report, item by item, with a difference of PLN 862.96
Sample data

From the operator report to a draft complaint

True:Check is a module of the My True Balance platform that compares the settlements of payment operators, sales platforms, carriers, lessors and banks with your contracts and price lists, starting with the party most important to you. In the recording (sample data), the accountant at your company uploads the payment operator's report for September. The module matches 312 transactions against the statement, points out the higher commission and a transaction the operator did not pass on, and the discrepancy of PLN 862.96 opens a draft complaint in the thread with the accounting office.

Sample data

What you gain

  • One overview

    settlements with all third parties together, with the result of the last check for each.

  • Item by item

    a check without manually matching hundreds of rows from reports and statements.

  • Ready to explain

    a discrepancy with the amount, items and sources, and a draft complaint instead of writing from scratch.

  • Start with files

    reports, statements and documents are enough, for example a schedule in PDF.

  • Shipments in transit kept separate

    shipments not yet delivered do not appear in the report as a discrepancy.

Payment operator discrepancy report in the browser for a sample limited company: 312 transactions for September, a higher fee and a transaction not paid out, a PLN 862.96 discrepancy and the data sources below the table
Sample data

The discrepancy is shown with the amount, items and source

You receive the discrepancy as a report with amounts, items and data sources, and a draft complaint to review, to be discussed in the thread with the accounting office.

In the example (sample data), the payment operator deducted for September a commission higher than the contractual one by PLN 424.96 and did not pass on a transaction of PLN 438.00, so the report shows a discrepancy of PLN 862.96. Each item has its source: the operator report, the contract or the statement.

List of settlement checks in the browser: marketplace, payment operator, carrier, leasing and credit, each with the latest result, the next check date and open discrepancies
Sample data

All settlements in one overview

The overview collects settlements with the payment operator, sales platform, carrier, lessor and bank. For each party it shows the result of the last check, open discrepancies, the date of the next check and the data source.

Uploaded payment operator report for September: the recognised file, entity and period, turnover control totals matching the header and saved column mapping
Sample data

Reports and documents are enough to start

You upload a report from the operator's panel, an export from the platform or a schedule in PDF, and the module compares commissions, fees, cash on delivery, instalments and additional costs with the contract or price list, item by item.

The module recognises the party and the period, checks control totals, and highlights fields read from a contract or schedule with uncertainty for confirmation. The scope of connections is agreed during implementation.

Carrier cash on delivery discrepancy report for 1 to 15 October 2026: 146 delivered parcels, two not paid out with number and delivery date, PLN 720.00 missing and a separate section for parcels in transit
Sample data

Carrier cash on delivery checked shipment by shipment

The module matches delivered cash-on-delivery shipments with the carrier's payouts and points out those for which the money has not arrived, with the number and delivery date. Shipments in transit are kept separate and do not appear in the report as a discrepancy.

In the example (sample data), for the period 01–15.10.2026, PLN 720.00 is missing for two shipments.

Leasing and credit in the browser: instalments of two lease agreements compared with the schedule (principal, interest, fees), one instalment to clarify and working capital loan interest from the statement
Sample data

Lease instalments and loan costs compared with the contract

The lessor settlement checker compares each instalment with the contract schedule: the part repaying the value of the car, interest and additional costs.

For a working capital loan, the module matches the interest and commissions from the statement with the contract and the fee table, and highlights a fee not in the contract for clarification. In the example (sample data), the instalments of two lease contracts are PLN 3,025.80 and PLN 7,220.10 gross.

Informational material, not tax or legal advice; examples use fictitious data; legal status as of 2026-09-27.

Marketplace settlement check definition: a dated price list as the source of expectations, the settlement source, matching by order number and rules with a tolerance
Sample data

Sales platform payout checked against the price list

The sales platform settlement checker matches payouts with sales reports, deducted fees and returns.

It calculates commissions according to the platform price list with its effective date, and shows a payout lower than sales reduced by fees as a discrepancy to be explained. The mechanism is described in the Prawdziwy bilans series post on payouts from sales platforms.

Informational material, not tax or legal advice; legal status as of 2026-09-27.

Payment operator discrepancy complaint card: statuses from open to settled, a draft letter marked as prepared by the AI assistant, the report attached and the sending history
Sample data

You review and send the draft complaint

The discrepancy report produces a draft letter marked as prepared by the AI assistant, with the report attached. You review the draft before sending and send it through your own channel; the module never sends anything by itself.

A complaint has statuses from open to settled, once the additional payment appears on the statement, and the matter is handled in the thread with the accounting office. The accounting office decides how the discrepancy is recorded in the books.

New settlement check wizard from the marketplace template: entity type, a dated price list, the settlement source, rules and a September 2026 preview with no discrepancies
Sample data

Further parties added during implementation

You set up a checker for a further payment operator, sales platform, carrier, lessor or bank with us during implementation, based on the contract and report.

A wizard guides you through the party type, the price list with its effective date, the settlement source and the rules, and a preview on the last period shows the result before saving.

Discrepancy on the CEO’s phone: a notification without the amount or counterparty name and, once opened, the PLN 862.96 amount, the entity, a report summary and buttons to open a complaint or ask the accountant
Sample data

A phone notification with no amount on the lock screen

The CEO learns of a new discrepancy from a notification that shows neither the amount nor the counterparty name on the lock screen. After opening it, the amount, the party and a summary of the report are visible, and from the phone you can open a complaint or ask the accountant.

Who settlement checks are for

The accountant at your company

uploads reports, runs the check and handles complaints without matching spreadsheets.

The person running online sales

sees whether the platform and the payment operator have settled sales in line with the price list.

The CEO

receives a signal about a discrepancy and decides on next steps from the phone.

True:Check in the accounting office's services

The platform modules are part of True Balance accounting services. We implement this module for a limited number of our accounting clients.

We set up the checkers with you in the same way as procedures and tools in the Systems and automation service: first we learn with whom and on what terms the company settles, then we start with the party most important to you.

Works together with

All platform modules

Questions about settlement checks

Reports, statements and documents uploaded as files are enough to start. The scope of connections is agreed during implementation.

Book a demo or ask about implementation

We implement this module for a limited number of our accounting clients. We run the demo on sample data.

A demo: we show the module on sample data. An implementation call: we discuss setting up the module in your company.

We will contact you to arrange a demo or discuss implementing the selected module. The data controller is True Balance Accounting Sp. z o.o. Details: privacy policy and Terms for True Balance software presentations and trial implementations.