True:Note. Bank transfer descriptions

You know what you paid for, what was in the order and whether the invoice matches it, even when the transfer title says nothing. We implement this module for a limited number of our accounting clients.

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Preview of an order record in the browser extension window on an online shop page — Sample data

From order through transfer to invoice

True:Note is a module of the My True Balance platform for describing transfers with an unclear title: the order record made at the time of purchase waits for the transfer from the statement, and you only need to confirm the match. In the recording (sample data), a purchasing employee records an order for PLN 349.99 at the time of purchase, the accountant at your company confirms the match of a transfer with an unclear title, and an invoice with two tubes of glue instead of one shows a discrepancy of PLN 42.00.

Sample data

What you gain

A description instead of a string of characters
a transfer with a payment gateway title gets a description: what was bought, where and why.
Fewer questions from your accountants
your accountants do not ask about every transfer, because the description and the order items are attached to the transaction.
Discrepancy at once
the difference between the invoice and the order is visible at once, and the request for a correction goes in a thread with your accountants.
Record made at the time of purchase
the record starts with a click on the extension icon at the time of purchase, and the description can follow later, also by voice on the phone.
A person confirms
the match is an explicit rule, and only what you approve reaches the platform.

Browser extension on an order confirmation page in a tools shop: a record preview with items, delivery and a PLN 349.99 total, the order number, the buyer’s tax ID and a field to check — Sample data

Purchase recorded at the time of purchase

On the order confirmation page, the employee clicks the Chrome browser extension icon and sees a preview of the record: store, order number, date, items with prices, delivery and total. The employee adds in one sentence what the purchase was for, and the category is suggested from the company's category dictionary, which your accountants maintain.

The preview also shows the buyer's tax ID (NIP) in the order and highlights its absence, and fields read with uncertainty wait to be checked.

Browser extension settings: the user’s own shop list, pausing for an hour, until tomorrow or until further notice, and expanded sections on what the extension collects and what it does not — Sample data

By default, the extension reads the page only after a click

In basic mode, the extension reads nothing before someone clicks its icon. It can recognize the order confirmation page on its own only in stores that the user adds to the list; only the user sets the mode and the list, not the company administrator.

The extension does not save browsing history or the addresses of other pages. For private purchases, it can be paused for an hour, until tomorrow or until revoked, and the company does not see pauses or rejected previews.

Only an approved record reaches the platform

The reading takes place in the browser. When that is not enough, the user chooses a reading assisted by the AI assistant: the text of that one page, without payment fields, is then sent, and the result is marked as AI with fields to check. Without your confirmation, nothing reaches the platform.

Before the first reading, the extension shows what it collects, when anything leaves the browser and who sees the records, and it works only after the user consents.

Payments with cryptic titles in the browser for a sample limited company: statement transfers with statuses (suggested match, to describe, unassigned, described, described by voice), descriptions and an enriched statement button — Sample data

Transfers to describe collected in one view

Transactions reach the module from the bank statement that you upload to the platform. The scope of connections is agreed during implementation.

The module takes only payments through gateways, by card and in online stores; salaries, contributions, taxes and accounting office fees stay outside it by default. Each transaction has a status: match proposal, unassigned, to describe, described or described by voice.

Transaction matching in the browser: a PLN 349.99 transfer next to the order recorded with the extension, three criteria met (amount, date, payment gateway) and the transaction description to confirm — Sample data

A rule proposes the match, a person confirms

The transaction sits next to the order record, and three criteria are visible: amount, date and payment gateway. The match results from a rule, not from a decision of the AI assistant; the accountant at your company confirms it and, when several records fit, chooses the right one.

In the example (sample data), a transfer for PLN 349.99 with a gateway title gets, after confirmation, the description "Drills and glue for production" and the category of production materials.

Voice payment description on a phone: a PLN 349.99 transfer, a one sentence transcript and fields for purpose, shop, order number and the company’s category to check before saving — Sample data

A payment without a record, described by voice on the phone

The module works in the browser and on the phone. When a purchase was not recorded, the accountant at your company assigns the payment to the person who made the purchase; that person sees only their own transactions to describe on the phone and speaks one sentence, and the transcription fills in the fields to check before saving.

The notification about a payment to describe contains neither the amount nor the title. An order or transfer confirmation from a store or bank app can also be forwarded to the True Balance app; the phone does not read other apps or their notifications.

Invoice compared with the order in the browser: the glue invoiced twice instead of once, a PLN 42.00 difference and buttons to open a correction thread or close the discrepancy — Sample data

Invoice checked against what was ordered

The invoice is compared with what was actually ordered; you see a discrepancy at once and can ask the seller for a correction. Items, quantities, prices, delivery and total sit next to the order record, and the difference is highlighted with an amount. You upload the invoice as a PDF file.

In the example (sample data), one tube of glue for PLN 42.00 was ordered and two were invoiced, so the invoice for PLN 391.99 does not match the PLN 349.99 paid. One button opens a correction thread with your accountants or closes the discrepancy with a comment.

Your accountants receive descriptions together with transactions

Your accountants see descriptions, categories and order numbers next to transactions and download the statement enriched with these descriptions, as a backup in CSV or PDF format. The scope of connections is agreed during implementation.

Who the bank transfer descriptions are for

The person making purchases

records the order at the time of purchase, starting with a click on the extension icon, and does not answer questions about the transfer a week later.

The accountant at your company

confirms matches and checks invoices against orders in one view.

The president

sees what was paid for and why, and describes their own purchases on the phone.

True:Note in our accounting services

The platform modules are part of True Balance accounting services. We implement this module for a limited number of our accounting clients.

Who records purchases, who confirms matches and which categories the company dictionary has, we agree with you like other procedures in the Systems and automation service.

Works together with

All platform modules

Questions about the extension and payment descriptions

Book a demo or ask about implementation

We implement this module for a limited number of our accounting clients. We run the demo on sample data.

True:Note. Bank transfer descriptions

From order through transfer to invoice

What you gain

A description instead of a string of characters

Fewer questions from your accountants

Discrepancy at once

Record made at the time of purchase

A person confirms